Configure account structures

Account structures use the main account and financial dimensions to create a set of rules that determine the order and values used when entering the account number. You can set up as many account structures as you need for your business. The account structures are assigned to a company’s ledger setup, so they can be shared.

Example

To illustrate a best practice for setting up an account structure, let's assume that a company wants to track their balance sheet accounts (100000..299999) at the account and business unit financial dimension level. For revenue and expense accounts (300000..499999), they track financial dimensions Business Unit, Department, and Cost center. If they make a sale, they also like to track Customer. Using this scenario, it would be recommended to have two account structures assigned to the company’s ledger - one for Balance sheet accounts, and one for Profit and Loss accounts. To optimize the user experience and validation, Customer should be an advanced rule that is only used when a sales account is used.

Balance sheet account structure

Main account	Business unit
100000..299999	*;” “

Profit and loss account structure

Main account	Business unit	Department	Cost center
300000..499999	*;” “	*;” “	*;” “	*;” “

Create account structures

1. Go to General ledger > Chart of accounts > Structures > Configure account structures.
2. Click New to open the drop dialog.
3. In the Account structure field, type a name to describe the purpose of the account structure.
4. In the Description field, type a description to specify the purpose of the account structure.
5. Click Create.
6. Click Add segment.
7. In the Dimensions list, select the dimension to add to the account structure.
8. Click Add segment.
9. Click Add segment.
10. In the Dimensions list, select the dimension to add to the account structure.
11. Click Add segment.
12. Click Add segment.
13. In the Dimensions list, select the dimension to add to the account structure.
14. Click Add segment.

Add Segment

Activate Structure